Coronavirus Guidance for CECS Students, Faculty and Staff

Updated April 9, 2020, 4 p.m.

All UCF Students, Faculty and Staff

UCF’s Coronovirus Website: Updates and Frequently Asked Questions

UCF’s latest coronavirus news updates, and university-wide FAQs regarding remote instruction, travel guidelines, closures and cancellations, international students, and much more. This website is updated frequently during this rapidly-evolving situation, and is the primary repository of information for students, faculty and staff. Be sure to check it often. The URL is https://www.ucf.edu/safety/coronavirus.

As of March 16, all classes are being taught online. Students are asked not return to campus for the remainder of the spring 2020 semester. Essential campus operations are continuing, and most employees have begun working remotely.

UCF VPN instructions and how to access your computer from home.

Undergraduate Student S/U FAQs

Due to the extraordinary COVID-19 circumstances, UCF undergraduate and graduate students will have the opportunity to choose satisfactory / unsatisfactory (S/U) grading for eligible Spring 2020 courses.

Students will be able to choose this option from April 10 through April 27. After April 27, students may no longer choose a grading system and their choices are final. Transcripts will indicate that the S/U option was made available this semester because of the pandemic.

Before deciding whether or not to opt in to S/U grading for each course, please be sure that you’re fully informed about the possible ramifications of making a given selection. The first step in making a good decision is to have a clear, concrete sense of your current grade in each course. If your instructor has not provided a current average, you should be able to determine your current average based on the grading policy provided in your syllabus. Once you know your current grades in each course, please use the questions and answers listed below as a guide.

Read through these FAQs and if you need further guidance, email the CECS Academic Affairs Office at eacaf@ucf.edu for guidance or contact your CECS department advisor.


You will complete an online request form using the self-service option in myUCF. The form will be available soon. Here are the steps you need to take:

  • Consult with your advisor as soon as possible.
  • The dates to opt-in are April 10th to 27th to submit your request for S/U grading. Navigate to the myUCF portal and select Student Self Service > Student Center > Other Academic (dropdown menu) > COVID-19 S/U Option.
  • Opt-in by 11:59 p.m. on April 27.

The form will be available by April 10. UCF will notify you when it’s available.


You will receive the letter grade you earn for your class(es). You will not have the option to select S/U grading after 11:59 pm on April 27.


Yes, you can withdraw from a class no later than 11:59 pm on Monday, April 20.


Students may request a withdrawal reversal within 3 business days of the withdrawal from a class. For students who withdrew prior to the establishment of the S/U grading option do not have the option to reverse their withdrawal beyond 3 business days of their withdrawal date.


All undergraduate courses are eligible for the S/U grading option.


Most labs are associated with a course. You can select S/U grading if a lab is graded separately and does not require simultaneous registration in a lecture.


Yes, since an ‘S’ grade maps to a grade of ‘C’ or better, an ‘S’ grade will satisfy major, minor, or certificate requirements. Please verify your programs’ grade requirements by checking the relevant program(s) in your undergraduate catalog.

**The Bioengineering Minor is the only CECS minor that requires a minimum of a B grade in a requirement course for the minor.


Yes, since an ‘S’ grade maps to a grade of ‘C” or better, an ‘S’ grade will satisfy the ‘C’ or better prerequisite requirement.


In order to earn Gordon Rule credit, you must earn a grade of C- or better. If you select S/U grading and you earn a ‘C’ (2.0) or better in the course, you will earn an ‘S’, which will meet the requirement. However, if you select S/U grading and you earn a C- in the course, that will map to a ‘U’, which will NOT meet the requirement.


In order to satisfy a non-Gordon Rule GEP requirement, you must earn a grade of D- or better. If you select S/U grading and you earn a ‘C’ (2.0) or better in the course, you will earn an ‘S’, which will meet the requirement. However, if you earn a C- or lower in the course, that will map to a ‘U’, which will not meet the requirement. If you think you will likely earn a C-, D+, D, or D- in a GEP course, you would like to satisfy the requirement, and your GPA can take the impact of possibly earning a C-, D+, D, or D- grade, do NOT opt in for S/U grading.


In order to satisfy a non-Gordon Rule State Core requirement, you must earn a grade of D- or better. If you select S/U grading and you earn a ‘C’ (2.0) or better in the course, you will earn an ‘S’, which will meet the requirement. However, if you earn a C- or lower in the course, that will map to a ‘U’, which will not meet the requirement. If you think you will likely earn a C-, D+, D, or D- in a GEP course, you would like to satisfy the requirement, and your GPA can take the impact of possibly earning a C-, D+, D, or D- grade, do NOT opt in for S/U grading.


In order to earn credit towards the language proficiency, you must earn any grade but an ‘F’ or a ‘U’. If you select S/U grading and you earn a ‘C’ (2.0) or better in the course, you will earn an ‘S’, which will meet the requirement. However, if you earn a C-, D+, D, D-, or an F, these will map to a ‘U’, which will not meet the requirement. If you think you will likely earn a C-, D+, D, or D- in an Elementary level foreign language course, you would like to satisfy the requirement, and your GPA can take the impact of possibly earning a C-, D+, D, or D- grade, do NOT opt in for S/U grading.


All UCF credits for which you earn A, A-, B+, B, B-, C+, C, C-, D+, D, D-, or S grades will apply towards the 120 hour requirement and upper level credits (3000 level or above) will also apply towards the 48 hour upper level requirement. U and F grades will not apply towards either requirement.


If you expect to earn a grade that will improve your GPA (C+ or higher), you should NOT select S/U grading. If you do select S/U grading, neither grade impacts GPA: An S will not raise your GPA and a U will not lower your GPA. If you need a specific minimum GPA in certain courses in order to be considered for a limited or restricted access program, please contact your major advisor for advice on how to proceed.


S/U grades do not impact GPA so you will want to carefully consider your current average in each course. If you expect to earn a grade that will improve your GPA (C+ or higher), you should NOT select S/U grading since an S grade will not boost your GPA. However, if you expect to earn a grade that will lower your GPA (C- or below), you should consider opting in to S/U grading since a U (which would be awarded for a C- or below) will not further harm your GPA. If you are on probation and you select ABCDF grading, you must earn a semester GPA of at least 2.0.


If you are actively participating in a course that you plan to retake and it may be useful for you to learn additional content this semester, you may want to continue in the course rather than withdraw. If you do choose to continue in a course that you are not doing well in, you will likely want to select the S/U grading option since a ‘U’ does not negatively impact your GPA. If you are receiving financial aid, please be sure to verify how a withdrawal will impact you.


Since U grades are already identified in the Progress Policy as a low grade, the grade will count as an unsuccessful attempt of the course.


Since the S grade is mapped as a C (2.0), it will satisfy your program requirement for your BS degree, but would not be transferable to your MS degree. If you are earning a B or better grade, you should not opt for the S/U grade.


You must contact the program office to determine how S/U grading will affect you.

Student athletes: Academic Services for Student Athletes 407-823-5895
Honors students: Burnett Honors College 407-823-2076
International students: UCF Global 407-823-2337
Veterans: Veterans Academic Resource Center 407-823-2707
Pre-professional students: Pre-Health and Pre-Law Advising 407-823-0101
Financial Aid Office of Student Financial Assistance 407-823-2827

  • Good standing will be determined by using the UCF cumulative GPA and UCF Honors cumulative GPA as calculated by UCF after Spring 2020 grades are posted.
  • Students currently in good standing who achieve less than a 3.2 UCF cumulative GPA and/or a 3.0 cumulative Honors GPA after Spring 2020 grades are posted will receive a warning letter instead of being placed on probation.
  • Students currently on honors probation who achieve less than a 3.2 UCF term GPA and/or a 3.0 cumulative term GPA after Spring 2020 grades are posted will be placed on extended probation, instead of being removed from university honors.
  • Students graduating in Spring 2020 are expected to meet honors graduation requirements to graduate with university honors:
    • 3.2 UCF cumulative GPA
    • 3.0 honors cumulative GPA
    • Satisfactory completion of a minimum of eight BHC Honors courses as outlined on the BHC website
    • BHC courses with grades of S will count toward the eight-course requirement.

Please contact the graduate or professional program to which you are applying or the appropriate UCF resource office to discuss the possible impact of an S or U grade on your graduate or professional school application.

  • Degree program advisor
  • Pre-Health and Pre-Law Advising at 407-823-0101
  • College of Graduate Studies at 407-823-2766 (for referrals and advice from comparable programs at UCF)

S, U, and NC grades could help you maintain your current GPA because it won’t change it. S grades may also help you meet the earned hours requirements. However, an U or NC grade would not help you meet the earned hours requirement nor the SAP completion percentage standard.


The back of transcripts contains a legend detailing grades. Spring 2020 transcripts will indicate that the S/U grade option was offered this semester because of the COVID-19 pandemic.


U grades will not negatively impact your GPA, and you will not receive credit. S grades also do not affect your GPA, and you will receive credit for completing the course.


No. A U grade does not negatively impact GPA. A student should not use grade forgiveness for a course graded S/U.


Yes.


Appeals to reverse your request for an S/U will not be allowed. Before you select S/U grading, consult with the instructor and your academic advisor.

Information for Faculty

UCF has consolidated the various resources available to faculty in one location titled FACULTY TOOLKIT, which includes an updated FAQ and sections related to remote instruction, tenure and faculty research.

Human Resources Information


Essential campus operations are continuing, and most employees, with the exception of employees whose jobs cannot be performed remotely, have been asked to work remotely starting March 18. Thorough guidelines are provided on UCF’s Working Remotely Information page within UCF’s Coronavirus Website


Student employees can work from home if their supervisor deems that remote work is feasible and can provide adequate supervision for the student. Federal Work-Study students may be paid even if they are unable to work this term due to COVID-19, according to updated guidance from the U.S. Department of Education. For full guidelines and the most updated information, visit UCF’s Coronavirus Website, then choose Employment FAQs.


Follow the CDC’s guidelines if you are returning from Level II or Level III countries. Information can be found on UCF’s Coronavirus Website.


Treated as Faculty, follow the Faculty guidelines outlined on UCF’s Coronavirus Website

CECS Undergraduate Students – Additional Info


Advising Services will be conducted either by phone appointment, Skype, Zoom, or through the CECS Advising WebCourses (found in WebCourses). WebCourses services include schedule planning assistance and information related to academic deadlines and policies.

Advising holds will require a phone appointment with a CECS Academic Affairs Office advisor.  Review the contact information for the appropriate office to assist with your advising needs.  Please be prepared for the appointment by having your degree audit available.


  • Academic Affairs Office:  407-823-2455 or eacaf@ucf.edu
  • Civil, Environmental, and Construction Engineering: 407-823-2841 or CECEAdvising@ucf.edu
  • Computer Science and Information Technology:
  • Computer Science:  407-823-5439
  • Information Technology:  407-823-2784
  • Electrical and Computer Engineering:  407-823-2787 or chilton@ucf.edu
  • Industrial Engineering:  407-823-2204
  • Materials Science and Engineering:  407-823-3806 or pamela.ross@ucf.edu
  • Mechanical and Aerospace Engineering:  407-823-5448 or MAEAdvising@ucf.edu
  • Photonics Science and Engineering:  407-823-6376 or mmckee@creol.ucf.edu

Graduate Faculty and Students


https://graduate.ucf.edu/Coronavirus-Graduate-Studies  Contains updated information from the UCF College of Graduate Studies and includes thesis or dissertation defenses, approvals, candidacy exams, Integrity Training workshops and deadlines.

Highlighted Info: Existing Spring 2020 thesis/dissertation deadlines will not change (Defense – April 3, final submission April 17). Thesis/dissertation meeting mode has been relaxed to allow for a fully virtual option (e.g., Skype, Zoom, Teams). For virtual meetings, an open-access meeting link that allows others to remotely join must be shared with the public.

CECS Facilities


The UCF Department of Security has implemented access-control of CECS buildings, which are now in Full Lockdown of all doors and buildings, with no public access points at any time.

To enter the buildings, faculty and staff must get approval first. Once approval is granted, use your UCF-issued ID card for entry. (Not all faculty and staff have building access by default, so check with Peter.Alfieris@ucf.edu). Newer cards have built-in tap capability. Older cards can be swiped, but if swiping  does not work, the magnetic strip could be failing. To get a new UCF-issued ID card, visit the Card Services Office located in the breezeway near the campus bookstore: ucfcard.ucf.edu. The Card Services Office hours (as of March 19) are 8 a.m. to 5 p.m., Monday – Friday. Call ahead before you go: 407-823-2100.

CECS Event Cancellations

In an effort to limit the spread of coronavirus and ensure the health of our students, faculty, staff and community, all CECS Dean’s Office events have been cancelled through the end of April. We will continue to monitor advisories from the CDC and the Florida Board of Governors over the next several weeks and make adjustments as needed. Some events may be held virtually (online). Those plans are being coordinated and details will be shared with the appropriate participants.

  • Women’s Graduate Studies Panel (scheduled for March 25) – canceled
  • North America Programming Camp (scheduled for March 30 – April 3) – in-person camp canceled; remote camp TBD
  • Graduate Studies General Information session (scheduled for April 8) – canceled
  • Dean’s Advisory Board meeting (scheduled for April 25) – canceled
  • Senior Design Spring 2020 Showcase (scheduled for April 16-17) – canceled; virtual options being explored

UCF Foundation Payment Requests/Travel Reimbursement Requests

To accommodate remote submission of payment requests and travel reimbursement requests, the UCF Foundation Accounts Payable Department has formulated the following procedure: Email your completed and approved payment requests, including all necessary supporting documents, to UCF Foundation Accounts Payable email address (fndacctpayable@ucf.edu). In the subject line, include project number, vendor name and total amount of the request. For example: UCFF000000 Aramark $100.00   Electronic signatures with the signer’s name will be accepted for all fields requiring signatures. If you have questions contact Margaret Payne in the UCF Foundation at Margaret.payne@ucf.edu

Additional Questions

If your question has not been answered by the UCF Coronavirus Website or the specific CECS information outlined above, please send your question to info@cecs.ucf.edu which is being monitored closely.